Ed Popack runs Pulsari Builders, a luxury residential development firm in South Florida.
His crews build bespoke homes. His back office was drowning in receipts.
Not because anyone was doing a bad job.
Because the system wasn’t built for how construction actually works.
Multiple people making purchases across multiple jobs, every day.
Materials, fixtures, finishes.
Each one generated a receipt that needed to end up in the right project file.
“Trying to track down every single receipt was exhausting,” Ed said. “It required constant follow-up to make sure we stayed compliant and nothing got lost.”
When it came time to bill a client or pull documents together for an audit, the scramble started. Hours, sometimes days, would go into assembling what should have already been organized.
Then it was time to review vendors.
Pulsari works with a network of subcontractors and suppliers. Every one of them needs to submit signed lien waivers and releases before they get paid. Getting that paperwork back on time was a constant fight.
“It’s like chasing stray cats for waivers and releases,” Ed said. “It wasn’t just inefficient. It was unrealistic.”
The work was getting done. The financial documentation was always a step behind. And the people responsible for keeping it all together were buried.
What changed
Ed started using the Beam Card and gave purchasing power directly to his team members, each card tied to a specific project.
The difference was immediate.
Every charge is tied to the right job and after each purchase, the cardholder gets a notification to upload the receipt right then.
No need to chase down receipts from four different crews and forget about scanning through a pile of paper at the end of each month.
Each charge connected back to the project, so progress and profitability could be tracked.
“The Beam Card made it easy to give purchasing power to team members while keeping everything organized. Every charge is now tied to a project, and our cardholders are automatically notified to upload a receipt after each purchase. We don’t have to hunt anything down.”
The lien waiver problem got solved the same way. Ed sets waiver requirements by project inside Beam and turns them on with one click. Vendors can’t get paid until they sign. Beam sends the request, tracks the status, and collects e‑signatures.
Sounds like a pretty great deal right? It gets even better.
Ed didn’t know he could save time invoicing too.
Beam’s budgeting view mirrors AIA G703 forms, which is how banks and developers want to see the numbers. He can create invoice batches, pull a report, and fill in each section by category. Every supporting document, receipts, photos, signed waivers, gets zipped up and attached automatically. No reformatting or copying numbers between systems.
The invoicing workflow matches how Ed already thinks about each job.
“You literally take something that used to take days and hours and hours into minutes,” Ed said.
Where the time went
Ed started noticing his team wasn’t drowning in paperwork anymore. So he worked backward to figure out where the time was actually going.
The Beam Card and receipt tracking replaced about three-quarters of a full-time employee’s worth of effort.
The automated lien waiver system covered the other quarter. And the AIA G703 invoicing workflow saved what he estimated was another full salary on top of that.
Ed estimated it was the equivalent to 2 to 2.5 salaries, per year, in savings.
Not by cutting people but by removing the work that was burying them.
Why this matters if you’re on CompanyCam
Your crew is already capturing the job. Photos timestamped, geotagged, organized by project. That documentation habit is the foundation.
Beam gives it a financial layer.
When your CompanyCam project syncs to Beam, the field documentation your team is already capturing plugs directly into Beam’s financial workflows.
When it’s time to send a draw request or bill a client, the progress photos your crew added in CompanyCam are already inside Beam. They attach to AIA G703 invoice batches alongside receipts and signed waivers.
No separate process to assemble the backup. No downloading from one system and uploading to another.
The compliance documentation Ed used to spend days pulling together? The photos are already there. The receipts are already categorized. The waivers are already signed.
It zips up and sends.
Ed’s experience is a picture of what happens when the financial side of a project catches up to the documentation side.
“I really love the platform,” Ed said. “I’m very thankful for it actually.”
The results, at a glance:
Pulsari Builders: Saved the equivalent of 2 to 2.5 full-time salaries per year across receipt tracking, lien waiver management, and invoicing.
Vendor compliance went from a constant chase to an automated workflow.
What used to be a mad scramble is now a few peaceful clicks.
