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Contractor Scheduling? It’s Easier than You Think

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As we approach any new topic, it’s important to start with the basics. 

What is production scheduling? According to MrPeasy​.com, production scheduling is the process of maximizing production efficiency by planning ahead. Having a system in place reduces bottlenecks, unmatched production demands, and overworked employees.

Why is it important? For businesses and contractors to be successful, they need to be efficient in scheduling and delivering projects. But, like, whhhyyy? Well. Do you want more business? Do you want better referrals from clients? Do you want to be less stressed? That’s why.

Managing a contractor production schedule can be difficult. There are a lot of moving parts, such as weather delays, construction material shortages, and everything involving subcontractors — their own schedules and availability.

Below we break down the importance of involving technology in managing contractor schedules, how to implement such technology, and what it can look like when subcontractors get involved. So buckle in!

The importance of technology in managing contractor production schedules

In this day and age, implementing technology into your business is a no-brainer. It’s less negotiable these days. But just because it’s the thing to do, doesn’t mean businesses are doing it right — or even understand the benefit. Let’s break it down!

Four reasons why technology is important when managing contractor production schedules:

1. Upgraded efficiency:

When everyone is on the same page, there is less room for error or miscommunication. When there is less error, there is greater efficiency! Simple math.

2. Better communication:

Using technology can help trace conversations or details that may have been missed or forgotten. There are a lot of moving parts when scheduling contractor production schedules. The details need to be remembered!

3. Improve business-client relations:

Managing contractor production schedules dramatically impacts the business and the work culture. If projects fall behind, materials are out of stock, and a contractor’s time off is not respected, things fall apart quickly. Homeowners and clients can feel that tension! Using technology to log information and store data/​notes will help you stay on schedule — while maintaining good relations with clients and providing realistic project timelines. 

4. Faster decision-making:

As mentioned above, technology can store (and remember) details and information. So, anyone with access to the technology will be able to make quicker, more informed decisions.

Some popular scheduling software/​apps include Albiware, Estimate Rocket, Jobber, and more!

Implementing a scheduling system with technology

Once you’ve decided to implement a scheduling system, there are a few questions you should ask yourself:

  • What is the project scope?

  • What resources do you need? Make a checklist so you don’t forget something!

  • Which technology/​software would be the best fit for you?

Depending on the software, the implementation process will differ.

Creating a project timeline with technology

What’s better than seeing your team’s progress come to life? Creating a project timeline is both important for business AND impactful for team productivity and morale. 

Project Timeline: Important for Business

Communicating with clients and crews becomes easier when there is a system in place. Stay on track!

Project Timeline: Impactful to Team Morale

There is something satisfying (and encouraging!) about checking things off the list. If you have a standard process for documenting and working through a project, looking back at all the progress made is uplifting!

Managing subcontractor scheduling

Balancing a crew’s schedule is difficult as is. But when you start working with subcontractors, the project schedule gets all the more confusing. So many moving parts! Having additional labor on the job site is beneficial. However, it comes with its challenges. ConstructConnect recommends prequalifying your subcontractors, knowing the red flags, and doing all you can to protect yourself. 

With the right software/​apps embedded in your system, communication with subcontractors improves. Expectations are clearly set — ensuring transparency across the crew!

So as you’re thinking through how to best grow your business, consider how you’re managing the crew’s schedules. Remind yourself of the purpose and value that comes with having everyone on the same page.

As the Brand Strategist at CompanyCam, Micki builds compelling narratives about those in the trades, researches brand positioning opportunities, strategizes effective distribution of content materials, interviews customers, and meets all the cool influencers at trade shows. After work, Micki can be found watching FIFA highlights, analyzing drama from The Bachelor, trying out new recipes, and lecturing her incorrigible cat, Tommy. It’s the little things.

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