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Top HVAC Apps and Software for Growing Businesses

Top hvac apps

The HVAC industry is growing. According to IBIS World, there are over 120,000 heating and air conditioning contractors in the USA. And it’s expanding! 1.3% in the past year, to be exact.

Tech is no longer a sticky topic. You need it to level up and join the thousands of HVAC technicians building out their tech stack.

The list below is to help you get started. We have vetted these apps with the CompanyCam stamp of approval. May your HVAC business grow to immeasurable amounts, in part due to these contractor apps.

Well let’s start with the obvious one.


CompanyCam allows HVAC businesses to capture and organize job site photos + videos from the field. It provides an easy way to document jobs and communicate with the office, clients, and subcontractors. CompanyCam also includes features for saving time and tracking job costs, thanks to its real-time photo upload capabilities. The Showcase feature assists in marketing efforts, along with the Before & After filter.

Field Pulse

Field Pulse is an all-in-one app that helps HVAC businesses manage their scheduling, invoicing, and payments. It provides tools for tracking employee hours and locations, too. Field Pulse will maximize your workday. It integrates with Quickbooks, too!


Jobber is THE app for HVAC business quote creation! This app helps create quotes, schedule jobs, and manage teams in the field. It also offers features for tracking inventory and generating reports on financial performance.

Danfoss Ref Tools

Danfoss Ref Tools is the must-have app for air conditioning and regeneration technicians. Ref Tools is an eight-in-one tool that includes: a refrigerant slider, low-GWP tool, magnifying tool, troubleshooter that can diagnose refrigeration issues, and much more! Discovering pressure and temperature reference is made incredibly easy.

Oh. And it’s free.


Homebinder is an HVAC software that provides a central hub for HVAC businesses to manage their customer relationships, and tools for scheduling, invoicing, and communication. Homebinder offers tracking maintenance and warranty information features, too. 

HyTools App

HyTools App is the app for any hydronic calculations. It is packed with data to simplify the tough calculations. With the HyTools app, you don’t have to work on the conversions in your head. Now focus on growing your HVAC business.

HyTools helps you calculate dirt and air separator pressure drop, radiator power estimation, valve sizing, etc. The interface is clean and easy to use. The app is free!


JobFLEX allows HVAC businesses to create professional invoices and estimates on-the-go and tools for scheduling and managing customer information. Their website says:

Stop working nights and weekends to get caught up on paperwork. Use JobFLEX contractor estimate and invoice maker instead.” Count me in!

HVAC Brain

HVAC Brain offers a range of tools for HVAC businesses, including scheduling, invoicing, and tracking employee hours and locations. It also provides a CRM system and marketing tools.

HVAC Brain hand selects the tools on the website — they are in tune with HVAC professionals and have built relationships with leading manufacturers.

These HVAC company software can help businesses and HVAC professionals streamline their operations, improve client communications, and manage their finances more effectively. Incorporating these tools into business workflows takes crew efficiency and productivity to a whole new level.

For more in-depth information on software for HVAC companies, read our blog Top 10 Best HVAC Apps.

As the Brand Strategist at CompanyCam, Micki builds compelling narratives about those in the trades, researches brand positioning opportunities, strategizes effective distribution of content materials, interviews customers, and meets all the cool influencers at trade shows. After work, Micki can be found watching FIFA highlights, analyzing drama from The Bachelor, trying out new recipes, and lecturing her incorrigible cat, Tommy. It’s the little things.

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